STAFFING REQUIREMENTS:
Requests for security officers to work special events on campus will follow these guidelines. Certain events may require additional security staffing based on the nature of the event or particular circumstances. The Director or his/her designee will determine staffing needs outside the guidelines based on all relevant factors.
Requests for officers are required 72 hours (three days) in advance of the event for one officer. An additional 24 hour (one day) notice is required for every additional officer requested (four days for two officers, five days for three officers, etc.). Police & Security Services cannot guarantee requests made outside of these timeframes.
There is a three hour minimum for any event. Iif you only need an officer for one hour, you will still be charged for the minimum three hours. As of 7/1/10, the charge per hour for an officer is $32.
If an event is cancelled, we require four hours notice to notify the officers scheduled to work. Otherwise, the three hour minimum charge will still be in effect.
Campus departments/groups requesting services must provide a speedtype prior to the event.
Specific duties expected of the officer should be spelled out and discussed with the Police & Security Services events representative prior to the event. Every event must have an on-site contact person to liaison with the officer. The requestor must specify uniform or plainclothes officers and any special concerns regarding the event.
Groups of less than 150 with no special circumstances - no officer
Groups of less than 150 with special circumstances - 1 officer
Groups of 150 to 300 with no special circumstances - 1 officer
Groups of 150 to 300 with special circumstances - 2 officers
Groups over 300 with no special circumstances - 1 officer per 200 people
Groups over 300 with special circumstances - 1 officer per 150 people
(Special circumstances include: alcohol being served, open to the public, cash handling, history of the event or other factors determined by the event organizers to require additional security.)
REQUEST FORM GUIDELINES:
- All required fields on the form must be completed.
- Form must be submitted 5 days before the event.
- If not contacted within 24 hours (not including weekends), contact Karen Gregor at (216) 368-6811.
- A speedtype for billing must be provided at the time the request is submitted. No reservation will be confirmed without a valid speedtype.
- For external university sponsors, full and complete invoicing information (including contact name, contact phone number and address) must be provided at the time of the request. Include this information in the special instructions area. No reservation will be confirmed without complete and valid invoicing information.
- Current Cost Information: Bill rate beginning 7/1/10 is $32.00 per hour for a minimum of 3 hours.
I understand these guidelines and wish to proceed.
For additional questions, please contact Karen Gregor at:
(216) 368-6811
Fax: (216) 368-0409
